What is Bookkeeping? The complete guide to keeping financial records for your business

how to do bookkeeping

At Business Accounting Basics, we have lots of information; using the search at the top will find the best articles. Balance Sheet – A balance sheet shows a snapshot of the businesses finances. Depending on the amount of paperwork depends on the filing system needed. If there are only a few records, then a folder or you may need a lever arch file to keep the sales and purchases separately. You will need a filing system that can either be month by month are alphabetically by supplier and customer. If you store files electronically, either use the hard disc on the computer, cloud storage or documents uploaded directly to an accounting software package.

When choosing a software package, read carefully about any limitations and extra costs that are not covered by the subscription fee. Think about package upgrades, number of users covered by your licence, and how many transactions your licence pays for. It’s also a good idea to break down income and expenditure into categories such as advertising costs, banking fees, etc. Once you know your needs you can begin searching for a bookkeeper who’ll be the ideal fit for your business. You’re going to be sharing your financial data with them so you need to be comfortable and trust them.

Are bookkeeping and accounting the same thing?

If you’re not sure what you’re doing, or simply don’t have time, then outsourcing it to a bookkeeper or accountant is fine too! As a director you’re separate from your company, so you’ll need to report the business’s finances, as well as your own income. Keeping your financial records up-to-date helps you keep track of any money you owe (or are owed which will help with credit control) and spot areas where you could save.

how to do bookkeeping

Bookkeeping is the process of recording all financial transactions made by a business. Bookkeepers are responsible for recording, classifying, and organizing every financial transaction that is made through the course of business operations. The accounting process uses the books kept by the bookkeeper to prepare the end of the year accounting statements and accounts. Most small business owners can begin managing their company’s finances by doing their own basic bookkeeping. However, as a business grows and the transactions multiply or become more complex and have greater tax implications, it may be necessary to seek professional help. Harris said that if you’re feeling overwhelmed, take some time to research related books that are available or look into digital accounting tools.

Financial Statements

A guide on how to account for payroll, including double-entry bookkeeping and options available for running salaries in your business. Includes fixed asset accounting, software, tracking, and how to value fixed assets. There https://business-accounting.net/cashing-old-checks-how-long-is-a-check-good-for/ are several different categories of assets, including computers, fixtures and fittings, buildings and equipment. Post all your business transactions regularly – ‘little and often’ is much easier than batching everything up.

how to do bookkeeping

How frequently you complete the accounting records depends on the size of the information you are recording. You may want to use the services of a bookkeeper regularly; this will leave you more time to run your business knowing that the accounts are in safe hands. If you aren’t a qualified bookkeeper, ask your accountant for some advice. They’ll also be able to help you set up a system which you can actually use and understand, if you’re doing it yourself. If you wait until you have time to deal with your bookkeeping, you’ll probably never actually do it. As a small business owner there are responsibilities coming out of your ears, but bookkeeping is just as important as the rest of them.

Bookkeeping for small businesses

You may want to do some bookkeeping jobs yourself and get an expert to help with others. Perhaps you’re still feeling your way with double-entry bookkeeping, or you’re afraid of getting payroll wrong, or you’re not cut out for chasing invoices. Whatever way suits you best, reserve some time on a regular basis to do some basic bookkeeping. This will both ensure your accounts’ accuracy and avoid having them snowball into an unmanageable heap by the year’s end. When it comes to accounting, procrastination is definitely not your friend.

Bookkeepers record a business’s financial transactions, manage the accounts, and maintain the established accounting systems. Accountants analyze the financial records and provide advice on improving financial processes to meet their client’s financial goals. The bookkeeping transactions can be recorded by hand in a journal or using a spreadsheet program like Microsoft Excel. Most businesses now use specialized bookkeeping computer programs to keep books that show their financial transactions. Bookkeepers can use either single-entry or double-entry bookkeeping to record financial transactions.

Beginner Bookkeeping – Bookkeeping Terms

Profit and Loss – A report to show income and expenditure for a period. A content writer specialising in business, finance, software, and beyond. I’m a wordsmith State of Oregon: Blue Book Oregon’s Economy: Revenue and Taxes with a penchant for puns and making complex subjects accessible. Below is an example of our Excel cashbook template, which is free to download and use.

  • Many resources are available to help you learn bookkeeping, from online courses and free templates to books.
  • If you aren’t a qualified bookkeeper, ask your accountant for some advice.
  • Basic Accounting Equation – The image below shows the basic accounting equation.
  • The income statement is one of the most important tools in business, as it provides insights into a company’s overall financial health.
  • Financial statements are documents that summarise a business’s financial activities.
  • Effective bookkeeping requires an understanding of the firm’s basic accounts.